Finance & Administrative Assistant
ISTANBUL | TURKEY
(Open to Turkish Nationals Only)
Employment Type: Full-time
Start Date: November 2019
Deadline to Apply: October 11, 2019
Re:Coded is a nonprofit organization registered in the United States, with operations in Iraq, Turkey and Yemen. Our mission is to prepare conflict-affected youth to enter the digital economy as software developers and tech leaders. Since 2017, we have trained more than 1000 children and young adults how to code. Our activities include coding bootcamps, entrepreneurship training, a co-working space, and tech workshops and events. Re:Coded was founded on the belief that learning how to code should be available to everyone.
What We Want
Re:Coded is seeking a Finance and Administrative Assistant to support day-to-day activities and operations in Turkey. You will be responsible for a full range of cash management duties, bookkeeping, vendor payment processing, receipt of collection and the reconciliation of financial transaction. The scope of the position includes but is not limited to assisting with entering local transactions in accounting software, running monthly reports, monitoring receivables and payables, preparing documents for financial reporting and audit, as well as procuring goods and services. This position will also be responsible for coordinating day-to-day operations in the office, which includes coordinating events and travel arrangements (both internally and externally), office scheduling, and other administrative tasks as required.
Financial Management and Compliance
Ensure that all policies and procedures are in compliance with Re:Coded and funding source policies, procedures, and requirements;
Apply internationally accepted accounting principles and procedures to analyze financial information and prepare accurate and timely financial reports;
Maintain a good system of records;
Support the Finance Department in preparation of monthly actual-to-budget expenditure reports and analysis for all grants and unrestricted funds;
Assist program and administrative staff to ensure transactions are properly coded;
Support payroll processing for local staff and ensure that staff is paid accurately and in a timely manner;
Ensure that vendors are paid timely and accurately;
Facilitate and support external, internal, donor or government audits; and
Maintain current knowledge of local government requirements related to financial matters and ensure compliance with tax regulations and other legal requirements.
Responsible for office operations, including but not limited to inventory, storage, procurement of goods and services, office maintenance, etc;
Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands;
Develop a system to effectively organize and schedule trainings and meetings that take place in the Re:Coded office and take the lead on maintaining the schedule;
Plan and coordinate all events that take place at Re:Coded’s office space in Istanbul and in other cities in Turkey as required;
Manage and coordinate travel, lodging, transportation, and overall support for visiting trainers, speakers, and other guests as required;
Manage and coordinate internal travel, lodging, and transportation of and for country staff as required; and
Perform other administrative tasks as required.
The ideal Candidate
You are an incredible communicator - online, in-person and everything in between. You’ll be able to keep the team up-to-date with any news.
You are extremely detail-oriented, organized and proactive. This means you think about every little issue before it comes up and are always planning ahead, and you like to come up with ideas about how we can be more efficient and better.
You love education and are excited to change education for the better.
You are extremely organized and know how to plan ahead in case the unexpected comes up.
You have a positive attitude and love to help others.
You’re extremely reliable, responsible and productive. You won’t rest till every task on your list is completed and you won’t need to be reminded about what you need to do.
You demonstrate integrity, dependability, accountability, self-awareness, work ethic, and empathy.
At least 2 years of work experience in clerical accounting, bookkeeping or a similar finance or administrative role, preferably supporting financial operations in organizations with international donors.
A bachelor's degree in accounting, economics, finance or a related field.
Experience with grant financial reporting, cash and budget management processes is an asset.
Experience working with computerized accounting systems, standard spreadsheet and database programs is required. Experience working with Quickbooks Online is an asset.
Strong computer skills and ability to easily navigate all platforms within G-Suite and Microsoft Office.
Strong working knowledge of communication tools like Slack and Trello.
Handling sensitive and confidential information with honesty and integrity.
Fluency in English and Turkish required.
Availability for occasional travel in Turkey.
Please send your CV and cover letter to firstname.lastname@example.org with the subject line Finance & Administrative Assistant, Turkey.
Only shortlisted candidates will be contacted for the next phase of the hiring process.
Applications without CV or cover letter will not be considered.